Today’s professionals and businesses are constantly creating, consuming and exchanging information. Presentations, documents, spreadsheets, and images are just a few examples of the types of files that businesses need to share, access, and work with as they go about their business. Many files are stored on personal computers, desktops and laptops, while others are stored on enterprise file servers. But wherever files are stored, users should be able to access them in the office, at home, or while traveling. Many organizations are adopting bring-your-own-device (BYOD) policies while allowing employees to access, share and work with corporate data using their personal devices: laptops, smartphones and tablets.
Allowing users to access and work with data across all types of devices requires the secure synchronization of files between those devices. In addition, files must be accessible to users outside the enterprise – partners, shareholders, suppliers or customers. As with any sensitive data, file sharing must be carefully controlled.
When business users need to quickly share files or documents, they often turn to consumer file sharing platforms that do not meet corporate security and compliance requirements.
Today’s business users want an easy and convenient way to securely share files in their business environment that allow having seamless access to their files across all devices and collaborate with colleagues, customers and partners even beyond the corporate firewall.
Methods of Information Transfer for Companies and their Comparison
There are several ways that users typically choose to share files on a daily basis, such as email, FTP or file sharing sites.
- Using email for file sharing does not give you control over what content is sent, how it is accessed, or how many copies are sent or forwarded.
- Traditional FTP systems also increase the risk of a data breach because users share passwords unchecked. And the content itself can remain on FTP servers for any length of time, sometimes for years.
- Consumer-grade file synchronization and sharing solutions, such as Dropbox, are convenient options for many users and generally work as intended. However, recent security breaches in such file-sharing services result in breaches of privacy or the inability to find data when it is needed. Such insecure file-sharing services lack tools for monitoring, tracking, auditing, and other important file-sharing features.
Corporate IT departments are concerned about the lack of control over sensitive data and the security and compliance risk that insecure file sharing poses. Simply put, uncontrolled file sharing is inefficient, too expensive, too risky and puts enterprises at significant risk of not meeting their legal, regulatory and best practices obligations. But there is a solution!
A Secure Solution for File Synchronization and File Sharing
Virtual Data Rooms (VDR) provides an enterprise-level alternative, creating an end-to-end secure cloud infrastructure that is fully under corporate control.
Virtual Data Room strikes a balance between end-user simplicity and the security, management and flexibility an enterprise requires. It is a good opportunity to manage and control file sharing activities to protect your organization’s critical information and data.
Virtual Room gives end users the flexibility of file sharing along with uncompromised security and access control.
Benefits of a Data Room for File Transfers
Enterprise file sharing allows users to upload and share documents, photos, videos and files across multiple devices such as smartphones, tablets and PCs.
The Virtual Data Room solution allows businesses and service providers to set up file sharing and synchronization services for their users, creating complete workforce independence. Secure access to files in the virtual data rooms, when needed, increases productivity and improves collaboration between teams.
The advantages of secure file sharing via online data room software:
- An alternative to FTP for transferring large files
- Secure file access for BYOD users
- Synchronization between devices
- Synchronization between sites and offices
- Collaborative team workspace
- Easy to learn, easy to use
Secure Docs as Minimizing Risk and Maximizing Regulatory Requirements
SecureDocs is cloud-hosted secure VDR software designed to create a secure environment for sharing, protecting and storing important documents and files. In addition, the platform can be used for audits, fundraising, business valuations and other similar activities that require a secure location. The platform is also a great solution for businesses and organizations to share documents with internal and external parties.
The SecureDocs electronic data room can be set up in 10 minutes. Fixed price from $250 per month includes unlimited users and unlimited documents as well as 24/7 support.
Advantages of the Secure Docs Data Room for File Sharing
The main advantages of SecureDocs are its wide range of features, intuitive and user-friendly interface. But one of the most important is a top-notch file transfer service. Here is more information about the benefits:
One of the best advantages of SecureDocs is that it can be used for several different purposes. It can be an adequate solution for many things. For example, to create a secure environment in which external parties such as auditors, accountants and tax consultants share vital information and files. In this way, collaboration with external parties becomes easier. Users also no longer have to worry about security and controls.
The platform gives users control over who can access their folder. This leads to a simpler management process. You can easily create new roles with specific access permissions for different online data rooms as well as functionality. It is also possible to override user roles or remove them when necessary. In addition, the platform allows organizations to reuse a user role for a specific purpose and make some permission changes, which eliminates the need to create multiple user roles and makes the process more convenient.
Intuitive and User-Friendly Platform
Implementing SecureDocs is easy, due to its intuitive, user-friendly interface. The platform makes it easy to upload documents and data.
In this way, SecureDocs combines advanced encryption, security and protection methods with a web-based application. And it gives you the best online document sharing solution among other options on the market today.
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