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Essential Productivity Tools Every Small Business Owner Needs



Essential Productivity Tools Small Business Owner

As a small business owner, it’s nice to have a dedicated department or person for every function. But, when starting out, you generally end up wearing multiple hats, such as accountant, marketer, salesperson, and HR manager. In marketing alone, you need capabilities in graphic design, social media management, web design, digital advertising, SEO, and content development.

Thankfully, there are hundreds of business productivity tools that can make many different tasks easier for you. Let’s find ways together how can small businesses increase productivity using digital tools.

What are productive tools used in business?

#1. Asana

Asana is a fantastic tool for managing projects and boosting team productivity. It’s perfect for staying on top of goals and helping teams meet their deadlines, with features like goal-setting and deadline schedules. Asana makes task management a breeze, too, letting you create different boards to track progress and communicate with team members along the way. You’ll also appreciate Asana’s project visualization tools, such as project timelines and a team calendar view.

#2. Canva for design

Canva’s design platform offers a wide range of graphic design tools and assets, putting professional-looking designs within everyone’s reach. With numerous sample templates, you can create social media headers, online ads, presentations, website icons, videos, and much more. You can also take advantage of the copious photos, illustrations, fonts, and sample designs that come with the free version, or create your own designs from scratch. Upgrade to the professional package to access even more features such as creating your own brand palette and sharing designs with others!

#3. Record calls

What is the most basic way to increase your productivity? Learn to record calls. This is one of the best tools for productivity, as it allows you to return to any conversation at any time and clarify all the details that were discussed verbally. All you need is the Call Recorder app from the App Store and your iPhone. The Call Recorder for iPhone app is able to save high-definition conversations and send and manage them easily.

#4. Evernote

Evernote is a popular comprehensive note-taking app that accommodates both small and large teams. It helps you gather and organize everything that’s essential to your work, be it text notes, clipped images, PDFs, web pages, or Slack conversations, all in one convenient location. With Evernote, you can add voice memos on the go wherever you are. It also allows you to create to-do lists, sync your calendar and set reminders, and clip web pages, articles, and screen capture conveniently with just one click.

#5. Pushbullet

In our daily routine, we frequently switch between our devices such as desktops, tablets, and smartphones. It is often challenging to maintain focus and avoid distractions when moving from one device to another. So, wouldn’t it be great if all your devices could be connected to one system? This is where Pushbullet comes in! With Pushbullet, you can send SMS from your computer, receive phone notifications on your tablet, share links, and files seamlessly, and more. Say goodbye to distractions, and hello to an organized and productive day!

#6. Tide

Tide is a helpful tool for boosting productivity through calming natural sounds such as rain, making it ideal for Pomodoro technique practitioners. The service’s timers encourage concentration by requiring a 30-minute work period followed by a five-minute break, which is a helpful incentive for those who face procrastination. Furthermore, Tide can assist you in achieving better sleep and a more restful awakening. This versatile tool is available free of charge through dedicated apps.

#7. 1Password

Creating strong and unique passwords for each account is essential for safety. It can be challenging to remember numerous passwords, and writing them down is not secure, especially when using public Wi-Fi. But 1Password solves this issue by securely locking all passwords away and only granting access to the user. With one master password, users can easily sign in to their accounts without the hassle of remembering multiple passwords.

#8. Todoist

Todoist is an excellent app for managing time and creating to-do lists on iOS and Android devices. It features intuitive gesture controls for creating and marking tasks as complete, productivity goal-setting, task prioritization, and recurring due dates to avoid missing deadlines. Additionally, Todoist Business is ideal for teams, providing task assignment and deadline-setting features, while offering visualization tools to track team progress.

#9. Scoro

Scoro offers a comprehensive business management solution with all-in-one software. Spend more time pleasing your customers and let Scoro streamline your workflows by eliminating routine tasks. Manage your team and track time, as well as easily create and send invoices with Scoro. The team dashboard presents an efficient method to review projects with profitability, budget updates, project steps, and other useful information available to all members in real time, helping them to stay on track.


Business productivity tools can help small businesses boost their efficiency significantly. Whether you need to track team progress, manage projects seamlessly, record calls, or create beautiful designs for your brand, there’s a business tool out there that can help. Utilizing the right tools can make all the difference in running a successful business!

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