Invoicing Goes Digital: 5 Invoicing Software Options You Can Use as Substitute to Excel

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Invoicing is a somewhat tedious but essential component of any business’s administrative system. Both sending and receiving payments are what keep a business moving forward, which is why having a strong invoicing strategy is crucial for long-term success.

Fortunately, we’re no longer bound by the time-consumptive process of filling in paper-based invoices. While some companies still prefer the tactile, manual methodologies of the past, businesses across the world are making the switch to digital systems.

With digital invoicing software, businesses can create a more efficient, organized billing system that requires far less time and energy to set in motion.

Take a look at these five internationally renowned invoice software programs that can be used in place of Excel with exceptional results.

Streamline Your Billing System With Digital Software

In 2022, switching to digital invoicing software is quickly becoming one of the most important changes any company can make – for a multitude of reasons:

• Organizational – Digital invoicing systems are faster, smarter, and more efficient. They come with customizable automations, provide data insights, and reduce the risk of errors.
• Environmental – More than 18.3 million tons of paper end up in landfills. Paper invoicing systems contribute to deforestation, and it’s time to change that. Digital systems use less natural materials, produce less waste, and require less energy to sustain.
• Financial – By switching to a digital invoicing system, you can significantly reduce the amount of money you spend on ink cartridges, paper, and postage expenses.

The more we learn about digital invoicing systems, the more we realize that they’re here to stay. As businesses are pushed to create innovative approaches toward saving money, time, and the environment, digital invoicing software programs just make sense.

But not every business has the same needs. Yours may be looking for a billing system that is low-cost, has strong automation features, or is compatible with mobile use.

We’ve listed five of the most popular digital invoicing software platforms along with their biggest strengths so that you can identify a program that ticks all of your boxes (and more).

1. Best for mobile compatibility: Invoice Simple

If you prefer using your smartphone to manage invoices, Invoice Simple would make a great digital billing system for you. With flexible payment options and highly customizable templates, Invoice Simple makes sending and receiving payments via mobile easier than ever before.

With payment tiers that start as low as $6.99 per month, this is a great platform for on-the-go, up-and-coming businesses who need fast, frequent, and reliable access to great invoicing.

2. Best automation features: Zoho Invoice

Automation has been a popular topic across all industries over the past few years—and for good reason. It enables us to work faster, more efficiently, and with much more accuracy. These are the strengths of Zoho Invoice, which provides advanced automation features for all business types.

With Zoho Invoice, you can easily set up recurring payments or invoices, work across multiple currencies, and automate various internal and external needs that help you capitalize on time, money, and energy. Their payment tiers range between $9 to $29 per month.

3. Best data reporting: QuickBooks

If your business is big on data reports, using QuickBooks can provide you with the insights you seek to improve operations across the board. The suite of services that QuickBooks provides ensures that you receive regular, detailed reports on invoices and payment patterns for better management.

They also boast a robust resource and support center, as well as a wide range of comprehensive accounting tools. However, it is on the pricier end, starting at $25 and capping at $150 per month for premium tiers.

4. Best free software: Invoice Ninja

Not all businesses can afford to subscribe to high-end digital invoice programs, but that doesn’t mean they can’t still find one that meets their needs. Invoice Ninja may be free, but it includes all the basics for running an efficient, organized digital billing system via desktop.

With Invoice Nina, you can send bills to over 100 clients across 50 international currencies, and gain access to more than 40 different payment gateways. For a free platform, these features are all still designed with pinnacle accuracy and efficiency in mind.

5. Best all-in-one: FreshBooks

If you’re interested in testing out the digital waters but aren’t sure where to start, FreshBooks is a great all-rounder. It integrates with over 100 different applications, has robust reporting features, and provides recurrent invoice and auto payment options. Plus, if you still want to use Excel-style invoices while taking advantage of FreshBooks’ other features, they offer Excel invoice templates for ease of use.

You can access FreshBooks via desktop, mobile, or tablet, and the software provides comprehensive data-tracking solutions. Try it out with their 30-day free trial, then pay anywhere from $15 to $50 per month depending on how many billable clients you have.

No matter how big or digitally transformative your business is, everyone can benefit from digital invoicing software. Move over, Excel, the age of invoice software programs is here.