8 Time Management Strategies For More Productive Work
We were already living in hectic times when pandemic tipped over the only scale of balance we had been able to maintain so far. Lockdown and waves of depression came with something life-changing that was the shift from physical to remote work.
Trying to meet the deadlines while handling the complaints of your children as well as managing the household chores drained what little time efficiency we had. Hence, it lowers our productivity too.
A recent survey showed that people were only productive for around 3-hours regardless of the long hours spent working. Well, if you too are struggling to manage time for more productive work, look no further. Here are the best 8-time management strategies for more productive work.
1. Maintain a Work-Life Balance
First things first, remote work has distorted the boundaries between work and life. We need to reestablish them.
Pause for a minute and sit down. Look at your current schedule and analyze the hours when you are feeling most productive. It can be the morning hours or the night ones.
Craft a schedule around these productive hours and dedicate them to work. Let everyone know your schedule. So, your kids and other family members know not to disturb you during these hours.
Next, get yourself a separate and dedicated workspace. A proper home office in one of the guest rooms or a free corner won’t be a bad idea. But it will help you distinguish work from home and stay more productive.
2. Keep Things Organized
Your client suddenly asks for an old one to recheck the stats. Frantically, you hop from one place to another, searching the drawers, rampaging through the files, and finally find it under a huge book that you kept ages ago.
Now, wouldn’t you have saved yourself a lot of time if you had an organized desk?
Often, we neglect organization as an unnecessary chore. However, it has a significant impact on our moods and work methods. Not only does it helps you remain focused, but it also reduces stress and time wastage. You will know where things are and so will have a better command over things.
3. Value Priority, not Proximity!
When provided with a list of tasks, our instinctual response is to grab the ones we see first and finish them. After all, the sooner you start, you will get everything done in the end.
However, this strategy is more productivity-draining and time-wasting than anything else. Priority should matter more than proximity.
Divide your daily work list into four sections:
- Urgent and important
- Important but not urgent
- Urgent but not important
- Not important and urgent
Begin by doing what is more urgent and important. Gradually, complete all the other tasks on the list. This particular method helps you get more work done efficiently.
4. Avoid Multitasking
We always feel compelled to do more in a specific period. But that’s going to make you exhausted earlier than you would ever want.
Studies indicate that multitasking lowers your productivity by 40% and comprehension levels by 11%. Imagine losing all this productiveness and skills in a matter of years. How terrifying!
Well, if you want to enhance time management and get more work done, you should avoid multitasking. Take on a single task and concentrate on it. Once you practice this, you will start feeling more relaxed and comfortable. Plus, you can produce quality results quickly.
5. Use Time-blocking Techniques
One of the effective and easiest time managing techniques is the one suggested by Elon Musk, which is Time-blocking. (Elon Musk is the guy behind Tesla Motors and one of the busiest people in the world!)
He uses the time-blocking technique regularly in his routine. It calls for putting aside all the distractions and focusing on one task. You can dedicate several hours to one task and block everything else.
The technique requires a lot of patience and concentration. But once you practice this, you‘ll notice the time and work efficiency achieved.
6. Automate Your Workspace
Nowadays, there are a lot of time management and productivity-boosting tools available. Instead of wasting time on handwritten to-do lists, you can use these innovative tools to manage things for yourself.
These tools also let you split bigger, complex projects into smaller achievable tasks. They help you track the progress through reminders, maintained spreadsheets, and boards.
A wonderful example of this is the Track Time 24 tool. You can use the tool for both personal and workforce time management. Using it, you can create schedules, assign tasks, and track time.
7. Outsource Some Low-Value Activities
It is tempting to get all the work done yourself. But, sometimes, you should outsource the tasks.
Outsourcing tasks to others can help you conserve a lot of valuable time and meet deadlines without compromising quality. For example, if you have a project to submit but can’t handle it, then it is better to share the load with others.
Now, outsourcing doesn’t mean sharing high-value activities instead of delegating the low-value and recurring ones. So, you can get more time to focus on things that need your attention.
8. Give Yourself Some Break!
Lastly, learn to give yourself some break to manage time efficiently and increase productivity. Overworking can exhaust and stress you. And, so sometimes it is better to say no to opportunities.
Regularly, complete the tasks that are on your list only. Do not set the I-will-do-as-much-as-possible goals for yourself. It can lead to further feelings of failure when you are unable to get more work done. Be realistic and acknowledge your limitations.
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